Privacy Notice

Irving and Co Solicitors Ltd (“Irving and Co Solicitors”) will use the personal data obtained from you for the purpose of providing legal advice and representing you in legal proceedings pursuant to the retainer you have with Irving and Co Solicitors.  The terms of the retainer are contained in our client care letter.

The lawful basis under the EU’s General Data Protection Regulation (“GDPR”) for obtaining and processing your personal data is for the Performance of a Contract.

We are committed to being transparent about how we collect and use personal data and to meeting our General Data Protection Regulation obligations. We will obtain your written authority to comply with the GDPR regulations when you instruct Irving and Co Solicitors for the use of your personal data for the aforementioned purposes.

Janet Irving is Data Controller at Irving and Co Solicitors and can be contacted at 3rd Floor, Queensberry House, 106 Queens Road, Brighton, BN1 3XF or by telephone on 01273 862209.  As controllers of data we are registered with the Information Commissioners Office (ICO). Our ICO reference number is Z1170366.

What is Personal Data?

The EU’s General Data Protection Regulation (“GDPR”) defines “personal data” as “any information relating to an identified or identifiable natural person (‘data subject’), an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.

What is Sensitive Personal Data?

The GDPR classifies certain data, referred to as sensitive data, as belonging to “special categories”, as follows:

  • Racial origin;
  • Ethnic origin
  • Political opinions;
  • Religious beliefs;
  • Membership to a trade-union;
  • Genetic data;
  • Biometric data;
  • Health data;
  • Data concerning a natural person’s sex life;
  • Sexual orientation; and
  • Other

Irving and Co Solicitors are prohibited to process sensitive data unless it is for a prescribed legal purpose such as the establishment, exercise or defence or legal claims or whenever courts are acting in their judicial capacity.  This means that we are likely to process sensitive personal data which falls into one of these special categories in accordance with your instructions in order to fulfil the said purposes.

Why does Irving and Co Solicitors collect and store your personal data?

Irving and Co Solicitors is committed to ensuring that all personal data collected and processed is appropriate for the stated purposes in line with your instructions and the GDPR guidance.

We may need to share your personal data with organisations such as the Home Office, Immigration, UKVI, Her Majesty’s Passport Office, Members of Parliament, First-Tier Tribunal, Upper Tribunal, High Court, Court of Appeal, Royal Courts of Justice, doctors, NHS and any other organisations where it is deemed appropriate to assist us with providing legal advice and representing you to further your case.  We may to need to share your personal data with the said organisations to process your legal proceedings in accordance with our contracted services and in line with your instructions.

We may have to share your personal information with third parties such as Barristers, Interpreters, Translators who will be contracted by us and we shall ensure that they will hold your personal data securely and shall use it only in order to fulfil the service for which they are contracted.  We will use our best endeavours to ensure that the third party will dispose of all your personal data according to our procedures when there is no longer a service need or the contract comes to an end.

We will never share your personal data with third parties until we have received your consent, unless we are required to do so by law.

How Irving and Co Solicitors use your information?

Irving and Co Solicitors will process your data (i.e. collect, store and use) according to the requirements of the GDPR at all times and shall endeavour to keep your personal data up to date, ensuring its accuracy.

We are required to retain your personal data for 6 years after the conclusion of your matter and the end of your retainer with Irving and Co Solicitors.

We will enact measures and processes to ensure that the risk of unauthorised access or disclosure of your personal data is minimised as much as possible.

We will not use your personal data for any marketing purposes.

Your rights:

As a data subject, you have the following rights:

  1. Right to be informed
  2. Access and obtain a copy of your data via a subject access request.
  3. Rectify incorrect or incomplete data that Irving and Co Solicitors may have for you.
  4. Instruct Irving and Co Solicitors to delete or stop processing your data.
  5. Object to the processing of your data in specific circumstances.
  6. Ask Irving and Co Solicitors to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override the Irving and Co Solicitor’s legitimate grounds for processing data.
  7. Withdraw your consent at any time, where we have obtained your consent.
  8. Allow portability of your data where our lawful basis is consent or performance of a contract.

Right to Complain to the ICO

If you are not satisfied with the way Irving and Co Solicitors has processed your personal data, or you have any questions or concerns about your data then please contact our Data Controller, Janet Irving.

If we are not able to resolve the issue to your satisfaction then you have the right to complain to the Information Commissioners Office about how we obtain, control and process your personal data.

The ICO’s contact details are:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
SK9 5AF

Tel: 0303 123 1113
casework@ico.org.uk

Changes to this Notice

Irving and Co Solicitors keep our privacy notices under regular review.  This privacy notice was last updated in September 2018